Technology Acquirement in Project Management

Table of Contents

Introduction
Organizations Culture Behaviour and Three Challenges
Technology Changes to Address Key Challenges
Plan to Evaluate and Acquire Technology
Project Management Concepts from PMBOK
Conclusion
References

Introduction

An organization must invest in technology if it wants to meet the evolving needs of its customers. Remarkably, it should be based on extensive research and analysis, not just a ballpark figure. This is to ensure that the best technology is selected and implemented appropriately. The essay addresses culture in my organizational behaviors, challenges experienced currently, technological changes, and the plan to evaluate and acquire technologies and PMBOK project management concepts.

Organizations Culture Behaviour and Three Challenges

My organizational behavior is influenced by various factors, including business culture, individual aspirations, and leadership. In addition, it includes the opinions of the workforce toward the company. For instance, the implementation of new technology is accomplished after acquiring views from the staff. As a project manager, I have to assess the acceptance of the new technology and plan for its implementation. This will focus on the organizational culture that demands the involvement of all affected parties.

Remarkably, cultural variations, methods for increasing efficiency, and a lack of communication are a few issues the firm experience regarding employee behavior. The main issue entails getting through racial and cultural barriers. Employees with various origins and multiple norms, ideas, and opinions on carrying out specific tasks inside the company are a significant challenge. Outstandingly, it becomes challenging to persuade workers to put aside their cultural preferences and cooperate to achieve the organizations objectives (Chin, 1). Leaders in my organization have been struggling to include diversity workshops and training to address this concern.

Another issue witnessed in my organization involves finding ways to inspire employees with the intention of increasing productivity. Each workers contributions are significant in increasing the organizations productivity. Teams require incentives like pay raises, company events, and rewards to stay motivated while performing their job. Motivating employees boost their loyalty to an organization, gives them the morale to work harder, increases the output and profits, and gives them a sense of belonging.

Moreover, selecting the perfect candidate who fits the organizational culture is the firms significant problem. Whether working alone or with others, the applicant should be capable of increasing productivity (Chin, 1). A suitable employee is one who not only possesses the requisite knowledge and abilities but also has a thorough understanding of the companys culture while making every effort to increase output and performance.

Technology Changes to Address Key Challenges

The implementation of Artificial Intelligence (AI) powered analytics can help explore and lessen prejudices resulting in the elimination of cultural disparities in the firm. Technology developed in a certain nation is likely to be based on the native peoples needs and preferences (Martínez-Caro, 3). Such techniques are not culturally sensitive and hinder the achievement of diversity. However, the implementation of AI can help emphasize cultural differences in the firm by identifying and eliminating behaviors, actions, words, and phrases that hinder workplace diversity.

The issue of employees motivation can be addressed by allowing the use of personal or preferred devices and technology to accomplish their work. This will enhance their motivation because they will not have to travel to the firm to complete their daily duties. For instance, employees who are allowed to use their internet, laptop, or smartphone to work can do so at their place of residence. The organizations system can permit file sharing through various applications for workers who work from home using personal devices. Technological advancements such as telecommuting have recently enabled individuals to work from their residences without traveling to their offices. This technological development can be established in the firm to motivate workers by helping them avoid the stress associated with moving to and from work.

Moreover, computer programming should always be done focusing on the companys job description and specifications to ensure the selection of the best candidate. For instance, the website can capture a list of job profiles and requirements for individuals seeking the post of HR analyst to enable them to review the firms preferences. Job requirements must correspond to the information on the provided Curriculum Vitae. The applicant can proceed to the next level of the application process if their qualifications match the firms job profile. Talemetry program can help the firm ensure the right individuals apply for the advertised positions. This will avoid wasting time interviewing applicants who do not meet the job requirements.

Plan to Evaluate and Acquire Technology

IBM Company will be contacted for pilot testing and implementation of an analytics solution driven by AI. Funds will be set to outsource this technology to help address workplace diversity issues. Several AI businesses can be obtained and evaluated if there is an increase in workforce diversity. Well-known businesses include Sigma Data Systems, 7EDGE, and Light IT. The business whose financial limits will match will be taken into consideration.

Google Company will be contacted to set up a cloud server in the firm for system files to permit operation using any other device or technology. Using any internet-connected gadget enables individuals to work from anywhere and on any device. Google can help implement and monitor telecommuting to ensure that employees benefit from it. The finished project will automatically be uploaded to the cloud and distributed to the other team members. The technique will be under study for a year. If the deployment is successful, the business will contact Google Company to integrate the technology across the entire firm.

Jobvite will be contacted to establish Talemetry in the firm to help in managing the best hiring. The IT sector will be referenced, and the changes that need to be executed will be thoroughly detailed to make adjustments in the programming system. Jobvite will collaborate with the companys IT specialists to handle the technology changes. A review meeting will be scheduled with the Human resource manager, Jobvite team, and IT director to identify and eliminate the bug in the system if the modification proves unsuccessful.

Project Management Concepts from PMBOK

The project implementation process requires fundamental knowledge, which the Project Management Body of Knowledge (PMBOK) offers. The goal of system analysis should be to make the most difference in the companys performance. PMBOK is a knowledge management principle that fosters positive workplace relationships (El Yamami, 2). The technology will enable access to and analysis of the historical details of the employees, which is the central area of concern regarding diversity. The matched and mismatched characteristics of the personnel can be ascertained using those facts. Matchless factors will be sought for reduction, while matched variables will be aimed at strengthening even more.

Another advantage of using the PMBOK approach to implement the system is managing costs and risks. Any businesss goals are to increase productivity and reduce losses. Although team collaboration technologies may appear an appealing solution for multinational corporations, they confront numerous obstacles to good performance, such as coordination and communication difficulties. However, once the technology is fully implemented, the language barrier will be eliminated, and communication will be improved. Loss risks will also be reduced because the institution will be linked and informed about the newest goods and services, enabling the officials to go above and beyond and provide high-quality goods.

Conclusion

Each business organization has a unique culture that distinguishes and gives it character. Unfortunately, there is not much of a positive culture within organizations today. A corporation stands out from its rivals in the eyes of its stakeholders, nonetheless, due to an influential corporate culture. Always remember that an effective organizational culture includes respect for staff members on both sides of the aisle, a clearly articulated vision and objective, enhanced open communication, and lower team turnover for better performance. Excellent approaches to boost employee morale and, as a result, the companys reputation and productivity are introducing incentivized targets, embracing technology, rewarding, and empowering employees.